Procurement that Flows™: 3 key steps to streamline operations of the procurement area

Date: 2020/11/18 | By: Sérgio | In: Procurement | Home > Procurement that Flows™: 3 key steps to streamline operations of the procurement area

Procurement that Flows™: 3 key steps to streamline operations of the procurement area

We are experiencing an unprecedented acceleration of digital transformation in many segments of the economy. In this scenario, the automation of procurement processes becomes essential for the financial health of companies, especially when we talk about positive impacts on profitability and competitiveness.

However, to put this into practice, teams and managers need systems and methods that ensure visibility, flexibility and integration. This is when Procurement that Flows™ comes in, a concept that brings together 9 principles for tasks to be carried out in a strategic and integrated manner with other areas of companies. The nine principles are organized in 3 stages progressing through streamlined operations, agile adaptation and strategic impact.

Do you want to put the principles of Procurement that Flows™ into practice in your company? This article introduces the first 3 key principles, associated with ensuring streamlined operations – the initial stage of the journey. Our next two articles will present the remaining six keys.

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1. Progress

Reducing the bureaucracy and obstacles in the procurement area is crucial to make an agile operation

Reducing the bureaucracy and obstacles in the procurement area is crucial to make an agile operation. This means that you need to invest in systems and procedures that ensure that tasks such as requests, contracts, payments and supplier management, all continue to flow. When starting the Procurement that Flows™ journey, keep in mind that no process should be stagnant or more complicated than before.

2. Consistency

With the aid of digital procurement systems, there is a constant and visible monitoring of deadlines and activities, from request to completion of each task.

When guiding users through predictable steps, forms, and SLAs, procurement organizations will notice greater consistency across processes and actions. This helps reduce errors, increase control and structure flows. In practice, the use of e-mails to track orders is no longer needed. With the aid of digital procurement systems, there is a constant and visible monitoring of deadlines and activities, from request to completion of each task.

3. Visibility

A detailed and integrated view of each flow and aggregate metrics for each task is a must to build streamlined operations

A detailed and integrated view of each flow and aggregate metrics for each task is a must to build streamlined operations. The greater the visibility, the greater the managers’ ability to work efficiently, identifying and minimizing risks, suggesting constant improvements and accessing relevant data to offer more and more reliability to the procurement area.

Equipped with quick, easy, flexible technology to manage processes, Procurement leaders and their teams can themselves also unlock those keys and conquer the journey towards Procurement That Flows. CAP Procurement is an Adaptable Process Management Suite, built for Procurement organizations to streamline workflow and collaboration with business partners and suppliers – and in turn, bring more spend under management and into compliance.

Stay tuned! Soon, we will cover the next steps for the implementation of the 9 principles of Procurement that Flows™.

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Do you want to know how to build an effective and integrated flow for the Procurement area? Do you want to know how to build an effective and integrated flow for the Procurement area? Learn more.

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Customer service, back office activities, lots of Ms-Excel spreadsheets